Present market scenario

An average person spends more than 1/3rd of his time in the office, and on an average workday, 1/3rd of the meetings are unplanned. Meetings are an integral part of the business, but what isn’t necessary is the amount of time wasted in arranging them. Even when employees try to collaborate with different teams and get more things done in those 8 hours, 40% of people take up to 30 minutes to find a place to work together. Softweb Smart Office solution provides your organization a smarter way to manage your office space, employees, and facilities right from your mobile devices in addition to offering a conference room booking system.

Key Challenges

  • Reduced office productivity
  • Lack of a common system
  • Increased operational cost
  • Lesser scope of collaboration
  • Disordered workflow
  • Monitoring of facilities

Sensors and Smart Occupancy

Get actionable insights and intelligence on office occupancy, which helps you optimize your office and employees, all together in a smarter way for better space management. Start implementing sensor technology for better insights of your office situation in real-time.

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A simple, smart, quick way to manage a smarter workplace, get the useful insights to manage everything smartly

  • Indoor navigation system
    Indoor navigation system

    Softweb provides a hassle free solution to the employers in the form of an indoor navigation system. Employees can find their colleagues in addition to finding and booking meeting rooms.

  • Presence sensing
    Presence sensing

    When your office knows your presence, it automatically updates the calendars and workflow. Presence sensing can be used to find the availability of meeting rooms to help employees with scheduling.

  • Live analytics
    Live analytics

    Add sensors and get accurate analytics and predictive intelligence regarding office occupancy.

  • Scalable

    There is no limit on the users as it can be scaled to any extent. Any number of users can join the smarter workplace and manage everything smartly yet efficiently without any interruption.

  • Office 365 Integration
    Office 365 Integration

    Our Smart Office solution is integrated with Office 365, which means that any change you make in your calendar schedule will automatically and instantly reflect on the calendar and vice versa.

Smart Office Features

Bird's-eye View

Keep an eye on each activity inside your office. Our Smart Office solution displays each meeting room/ facility available on the mobile. See the entire office facilities at one place and find available space for your purpose whenever you need.

Automated room booking

The calendar of Softweb Smart Office updates the meeting room’s availability when you enter inside any facility. It automatically updates the team members; instantly book the meeting room directly from your phone.

Meeting room display

View live display on the tablet mounted on the meeting/conference room’s door. Our expert IoT engineers can help you set up your conference room display showcasing live activities right there on the tablet. Avoid any interruption and manage everything in a smarter way.

Calendar integration

Check the office facilities/amenities availability and start a smarter co-working culture. See the entire office schedule on the calendar and manage your meetings accordingly. We make it easily accessible to each of your employees. Book your office system in advance on your mobile phone screen.

Change meeting rooms and extend meetings

The office room booking system notifies the user when his reserved time slot is almost up and also provides an option to extend the current booking if the room is available for the next time slot. The user can also reserve another meeting room, in case the current room is booked for the next time slot.

Get reports and business intelligence

Users can get space and room usage analytics that shows them which rooms are in more demand, which facilities are used more often and other details including areas with highest and lowest preference, peak hours for rooms by time and day, and some predictions on meeting room bookings.


Most Commonly Asked Questions Regarding Smart Office Transformation

What kind of office analytics is available?

Here with our Smart Office solution, you will get analytical insights about the room booking schedules, room/space usage, available facilities schedule reports. Everything from facility to employees, it will empower you with the smartest office room booking system.

What kind of hardware do we need?

Your users will need a smartphone to install the app. The other hardware needed are tablets and beacons. The tablets will be mounted at the entrance of the meeting rooms and the beacons will be used to detect employee presence.

Can I turn it off?

Of course, you can turn it off whenever you want. You have the complete control on your smart office system.

Can I schedule a demo at my office?

Yes, for that you need to contact our sales team’s representative. He will suggest you the best way to get your smart office solution ready in just two days. Furthermore, our IoT expert helps you in upgrading your office into the smart office.